Responsibilities

• Provides receptionist duties including handling of guests, phone calls, faxes, main company email, etc., and routes these to the appropriate personnel.
• Maintains CEO appointments, emails, contacts, and other tasks as needed.
• Interacts with various shipping carriers (DHL, FedEx, TNT, Sterling, etc.) for the creation of shipping documents and/or receipts of them.
• Updates company staff with announcements on as-needed basis.
• Performs basic web research of products and services on an as-needed basis for the executives and various department managers.
• Resolves basic order and inventory problems by investigating data and history; identifying alternate means for filling orders; and notifying managers and customers.
• Handles employee application forms and CVs.
• Managing and tracking employee leave requests and calendar.
• Maintains and updates employee email and telephone lists as well as the company’s organization chart based on changes requested by management.
• Tracks/orders office supplies from various established providers and validates delivery of such supplies.
• Tracks and maintains a schedule of meeting rooms.
• Coordinates department managers’ schedules/meetings.

Qualifications

• Excellent written and verbal communication skills in English & Greek
• Customer service and people skills
• Critical thinking
• Organizational skills
• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, PhotoShop, Adobe, etc.), Google & similar search engines, Microsoft Windows
• Assists various departments on as-needed basis with copying, scanning and other admin-type duties.

Company Qualifications

• Ability to communicate effectively – active listening and good standard of verbal and written English skills.
• “Self-Starter” – motivated and comfortable working autonomously.
• Natural problem solver – relishes tackling complex issues and offering creative solutions.
• Highly organized – able to demonstrate workload and tasks effectively.
• Act with integrity – able to demonstrate sound moral and ethical principles in work.
• Flexible – willing and able to respond to changing circumstances and expectations readily.
• Tenacious – driven to complete projects to a high standard.
• Resilient – able to remain focused, composed, and optimistic in difficult situations and bounce back from failures or disappointments.
• Team player – develop solid working relationships as part of the AMS AERO family.
• Attention to detail – thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work.